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Top 12 AP Invoice Management Challenges and How to Resolve Them READ NOW

AP Invoice Processing Features

3 Reasons Why You Should Get Hermes Accounts Payable (AP) Solution

Ensure efficient A/P invoice processing with minimal human intervention for 100% accuracy and faster vendor payment processing.
Offload your employees of repetitive and time-consuming tasks so they can focus on essential business activities like review and analysis.
Reduce payment backlogs and improve customer service and vendor relationships by making on-time payments.

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Calpion: The Company Behind Hermes

Hermes Accounts Payable Automation software can help resolve your perennial issues with A/P invoice processing. Turn your accounts payable(AP) department from a cost center to a profit center with a custom solution tailor-fit to your business!

Reconciliation of
Matching Errors

Generate automated report, which contains the consolidated exceptions or errors, 4 times a day.

High Scalability

Process invoices 24/7 and eliminate backlogs by processing invoices overnight. This solution can process an invoice in 20 seconds, saving about 77.77 hours weekly.

Minimize Errors

Process invoices with 100% accuracy using only 10% of human effort to handle exceptions.

Custom Business Rules

Use straight-through processing (STP), an automatic activity that doesn’t require manual intervention. A Master Invoice Bot contains the related words that the system can use to fetch essential fields included in the Service Level Agreement (SLA).

Validation of Extracted Data

Review invoice entries against a mapping master file for errors and flag it for the manual processing of a full-time employee with login credentials.

Extract Data

Read digitized invoices sent by vendors through an email client. The system also provides a user interface for uploading handwritten and paper invoices and uses Optical Character Recognition (OCR) technology to extract text into a machine-readable format.

How Your A/P Department Can Benefit from Hermes Accounts Payable Automation

Invoices received from email and other configured sources serve as inputs.

The employee scans the paper and handwritten invoices and uploads them to the system for conversion to a machine-readable format.

The system stores the information in a database, and the bot classifies and extracts the required data.

The bot processes the information and sends the errors or exceptions for review by an authorized employee.

Processed invoices go to A/P ERP for payment processing.

The bot stores the processed invoices in a file for on-demand report printing.

Like many growing organizations, your current AP invoice processing system probably cannot keep up with increasing volumes of invoices and complex business guidelines for invoice processing.

Are you still handling invoices manually?
Do your employees still need to read every invoice one at a time, verify them with purchase order (PO) information and delivery information, approve each invoice, and then check the general ledger (GL) coding required for the items?
Does your AP teamwork overtime and on weekends to deal with backlogs?

If the answer to these questions is Yes, then it is time to embrace invoice automation!

WithHermes invoice automation software, you can process vendor invoices 24/7 using artificial intelligence (AI).

Hermes uses a machine learning algorithm in its invoice processing software to learn vendor-specific data points and processes invoices accordingly.
The system uses AI-powered Optical Character Recognition (OCR)to scan invoices, convert the information into structured data, and transfer it into your ERP system with 100% accuracy. Exceptions get reported for human review.
Authorized members can access your invoices anytime and anywhere on the cloud.
The system generates automated audit logs and reports based on customizable filters.

Here are some of the features of Hermes accounts payable automation that will help you save time and effort:

Secure multi-factor authentication to log in.
Automate invoice pickup from emails or SFTP.
Set custom business rules based on vendor, approver, and company business units.
Match data from invoices with purchase orders (PO) and inventory/delivery information.
Customize approval workflow with triggers based on business rules.
Map the correct general ledger (GL) code for the invoices.
Send data back to the ERP using API integrations or using an SFTP.
Archive data for IRS purposes.
Design custom reports based on requirements.

Hermes AP automation solution allows your organization to switch to a hands-off-invoice processing software, freeing up your team’s precious time and resources. Say goodbye to costly data errors from manually tracking the thousands of invoices you receive every month. Our AI bots can automatically extract data from all formats of invoices, validate them, and upload the information into your ERP in the desired format.

The result:

Your accounts payable (AP) team can utilize their time and energy on high-value tasks to improve the company’s ROI.
Bottlenecks get removed, so you can pay your vendors on time and improve customer relationships.
Your employees become 65% more productive.
Data breaches and operational risks get reduced while data accessibility and transparency are enhanced.
Your finance executives can easily see real-time snapshots of payables to aid in quicker decision-making.

If you’re ready to switch to automatic invoice processing then don’t hesitate to connect with us. We’ll analyze your current AP invoice processing system to identify bottlenecks and demonstrate how machine learning invoice processingcan reduce inefficiencies and transform your organization.

Talk to Us!

Harness the power of accounts payable (AP) automation. Talk to our experts to know how we can work together to help achieve your invoice automation goals.